Poland Labour Inspection (PIP) Readiness Audit 2026
Risk matrix based on a system of weights and blockers - real assessment of your company's exposure to PIP sanctions.
Company profile
Answer a few preliminary questions - the calculator will adjust the scope of the audit to the specifics of your company.
Apart from employees at UoP - select all that apply to your company.
Frequently asked questions about HR documents
What does a labor inspector check and how to prepare?
What does the National Labor Inspectorate most often check?
PIP focuses on three areas: occupational health and safety (training, medical examinations, occupational risk assessment), legality of employment (contracts concluded before being allowed to work, permits for foreigners) and working time and remuneration (records, schedules, overtime). The inspector may inspect the company without notice, at any time of the day or night, if the business is operated at night.
What are the maximum penalties for violations during PIP inspections?
Od 8 lipca 2026 r. obowiązują wyższe stawki. Inspektor pracy może nałożyć mandat karny do 5 000 zł, a przy ponownym naruszeniu tego samego przepisu — do 10 000 zł. Jeżeli inspektor skieruje wniosek o ukaranie, sprawę rozpoznaje sąd (w trybie wykroczeniowym, a nie sąd pracy), który może wymierzyć grzywnę do 60 000 zł, a przy recydywie do 90 000 zł. Górna granica grzywny sądowej nie jest więc kwotą, którą inspektor nakłada na miejscu. Za rażące naruszenia BHP inspektor wydaje nakaz wstrzymania pracy lub działalności — co w praktyce oznacza natychmiastowe zamknięcie zakładu lub linii produkcyjnej. Odpowiedzialność ponosi nie tylko pracodawca, ale każda osoba kierująca pracownikami.
Is the lack of important medical examinations really a "blocker"?
Yes - allowing an employee to work without current preventive examinations (initial, periodic or control) is a gross violation of Art. 229 of the Labor Code. The inspector issues an immediate order to remove the employee from work. It doesn't matter that "he's going to make an appointment soon" or that the employee has been working for years without health problems - all that matters is a valid medical certificate on file.
What is a "sham civil law contract" and why is it risky?
Jeśli zleceniobiorca lub B2B wykonuje pracę pod kierownictwem, w wyznaczonym miejscu i czasie, można uznać, że faktycznie doszło do nawiązania stosunku pracy. Po reformie decyzję w tej sprawie wydaje okręgowy inspektor pracy — nie trzeba już czekać na wyrok sądu, a decyzja jest natychmiast wykonalna. Skutki: konieczność odprowadzenia zaległych składek ZUS z odsetkami, wypłata ekwiwalentu za urlop, odpraw i nadgodzin. PIP traktuje "odfirmowienie" jako jeden z priorytetów kontroli.
What documents must foreigners have for the company to be safe?
The employer must have and keep a copy of the foreigner's valid residence permit and - depending on citizenship - a work permit (type A-E), a declaration of entrusting work or another title authorizing employment. Employment without the required documents is an offense punishable by a fine and the risk of withdrawal of the foreigner's residence permit.
What should proper working time records look like?
Records must be kept individually for each employee and include actual working hours, overtime, holidays, sick leave and other absences. The inspector compares the records with attendance lists, schedules and pay slips - discrepancies are an alarm signal. Registration "at hand" or completed in advance (e.g. always from 8:00 a.m. to 4:00 p.m.) is a serious violation.
How much does HR and payroll services cost?
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