Automation that anticipates errors.
An intelligent HR system equipped with an application escalation ladder, algorithmic office space management (Lottery/FCFS) and e-Files with full access audit at the IP address level. We secure HR processes in accordance with the Labor Code and GDPR.
Advanced Module Specification
Our systems not only archive data, but also proactively manage processes based on algorithms and cyclical tasks.
Absenteeism and the Escalation Ladder
Automatic calculation of leave entitlement (20/26 days) based on validated length of service. Built-in escalation ladder (alert on the 3rd, 5th and 7th day of lack of a supervisor's decision).
Intelligent Office Space
Parking and desk management through randomizing and queuing algorithms. Smooth synergy with attendance registers removes 100% of the burden from Office Manager.
E-File and Data Obfuscation
Files stored only under cryptographic identifiers (UUID). Each download of a payslip or PIT-11 generates an indelible audit trail (IP and User-Agent log).
Dynamic Working Time Records
An extensive matrix of daily statuses (office, remote, delegation). Automatic injection of holiday data and protection against status conflicts (readonly states).
Manage Decisions from Email
Generating secure, one-time acceptance tokens. The manager can approve or reject leave directly from the e-mail notification, without logging into the system.
Critical Error Caching
Architecture that protects against human error. Canceling your holiday or reporting to the Home Office frees up your parking space with a 15-minute delay (safety buffer for HR).
Parking and Hot-Desking on Autopilot
We have built the most advanced physical resource allocation system. Our engine natively understands the presence structure and frees the Office Manager from the need to manually distribute parking spaces and desks.
Synergy with HR and Auto-Release
The system is connected to the heartbeat of the organization. When an employee notifies the Home Office or his leave is approved, the permanently assigned parking space or desk automatically goes to the rotation pool for the rest of the team. Key security: We use a 15-minute background buffer to protect your space from being immediately vacated in the event of a mistaken click by HR.
Weighted and FCFS algorithms
Allocate resources using two mechanisms. The Weighted Lottery tracks historical winnings - each successful booking lowers the employee's priority in subsequent draws, forcing fair rotation. Alternatively, FCFS Queuing notifies those waiting one by one, giving each person a guaranteed, time-limited window to confirm their seat.
1-Click Booking and Anti-Race Conditions
When the algorithm selects an employee, he or she receives an e-mail notification with an encrypted token. Confirming your place requires literally one click - without having to log in to the employee portal. We have equipped the database engine with hard transaction locks at the SQL level, eliminating the risk of Race Condition (double reservation of the same resource in the same microsecond).
Error-free navigation in the Labor Code
Hourly requests for carer's leave, mechanisms for expiring overdue leave arrears at night and full compliance of limits with employment history.
- Automatic tasks (Celery Beat): New Year's rollover and cutting off arrears.
- Escalation of decision-making gridlock to HR managers.
- Hourly reports proportional to the daily workload.
E-File and Audit Trail
Designed to meet strict GDPR and internal compliance requirements. Sensitive documents, such as PIT returns or pay slips, are protected in many layers.
- No direct links - download via authorized app stream.
- Audit Log: Logs IP address, time and User-Agent on every download.
- Role segregation at the row level in the database (Row-Level Security).
Instant Actions (1-Click PWA)
No more overdue leave requests. Managers make binding decisions via e-mail. Progressive Web App architecture ensures smooth operation without installation from the App Store / Google Play stores.
- Acceptance of applications via one-time, encrypted tokens (from the phone).
- Immediate confirmation of randomly selected places (with a time window).
- Secure access to payroll documents outside the intranet network.
Ready for corporate implementation
The system is provided as technology supporting our outsourcing service or as a licensed product. See architecture that protects processes from chaos.